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Mt Baker Guest Rental Agreement

Guest Rental Agreement
(
Download a Printable Version of this document)

After calling to make your reservation, please fill out the agreement form below and submit it to us. We must receive this agreement form in order to complete your reservation.

If you have not already done so, you may contact us toll-free at
(800) 709-7669 to make a reservation.

Before you proceed, you must read our legal statement. By making a reservation, you are agreeing and accepting all legal items listed below and hereby certify that you are at least 23 years of age.

		RESPONSIBILITY AGREEMENT MT. BAKER LODGING, INC. 

THIS RESPONSIBILITY AGREEMENT is made and entered into by
and between MT. BAKER LODGING, INC. (we or us), whose principal office is
located at 7463 Mt. Baker Hwy. PO BOX 2002 Maple Falls, WA 98266-2002 and Guest
(you). 

As a condition to the rental of all Vacation Properties
Mt. Baker Lodging, Inc. reserves the right to charge the 
Guests`/Cardholders` credit card for any and all Guest/Cardholder/Invitee caused
losses and damages sustained to the Vacation Property(ies) throughout the
duration of their stay of occupancy. In the event of any
Guest/Cardholder/Invitee caused loss, or damage to the Vacation Property(ies),
including, but not limited to repairs, replacements, undue cleaning, eviction,
service calls, service charges, fines/assessments, plus all applicable tax, Mt.
Baker Lodging, Inc. is hereby granted the right to debit(charge) the
Guests`/Cardholders` credit card. An itemized statement outlining all
associated costs will be sent via regular mail to the mailing address submitted
by the Guest(s)/Cardholder(s) at such time as the reservation was booked. By
written or electronic endorsement of this Agreement, the Guest(s)/Cardholder(s)
hereby agree(s) to pay  for all such
charges, as defined above and on the proceeding pages. 

RESERVATIONS: Upon procuring a reservation, 
Guest hereby
acknowledges that An Advance Reservation Payment equal to 50% of total 
cost, including tax, is required to reserve a vacation property, and
that for regular reservations, the remaining balance is due-in-full 
14-days
prior to our Guest�s scheduled date of arrival, and is automatically 
debited to
our Guest�s credit/debit card on the scheduled due-date, and that for 
holiday
reservations commencing on December 15th through January 4th, the 
remaining
balance is due-in-full and automatically debited to our Guest�s 
credit/debit
card on December 1st. For legal and accounting purposes, the person 
placing the
reservation must be one in the same as the credit/debit card holder, and
 that
this person is considered to be the Guest. All other persons involved 
with the
rental occasion are considered to be the Guest�s invitees, and all 
discussion
regarding reservation, cancellation, and 
damage policies will be discussed with the Guest, not the Guest�s
invitees. 

CANCELLATIONS: Guest hereby acknowledges that, for
regular reservations, if Cancellation is received a minimum of 21-days prior to
our Guest�s scheduled date of arrival, a Cancellation Fee in the amount of
Sixty-Five Dollars ($65.00) or (8%) whichever amount is greater shall be withheld from the Advance Reservation
Payment, and the remaining monies shall be credited back to the Guests credit card, and that
for holiday reservations commencing on or after December 15th through January
4th, if Cancellation is received prior to November 15th, a Cancellation Fee in
the amount of Sixty-Five Dollars ($65.00) or (8%) whichever amount is greater shall be withheld from the Advance
Reservation Payment, and the remaining monies shall be credited back to the
Guests credit card. 


For regular reservations, if Cancellation is received
twenty (20) through fifteen (15) days prior to our Guest�s scheduled date of
arrival, the amount equal to one night�s stay (plus tax)  in the property you selected shall be
forfeited by the Guest, unless the vacation property can be re-booked for the
entire duration, in which case a  Cancellation
Fee in the amount of Sixty-Five Dollars ($65.00)or (8%) whichever amount is greater shall be withheld, and the
remaining balance shall be credited back to the Guest, and that for holiday
reservations beginning on or after December 15th through January 4th, if
Cancellation is received on or after November 16th, but prior to December 1st,
, the amount equal to one night�s stay (plus tax)  in the property you selected shall be
forfeited, unless the vacation property can be re-booked for the entire
duration, in which case a Cancellation Fee in the amount of Sixty-Five Dollars
($65.00) or (8%) whichever amount is greater shall be withheld from the Advance Reservation Payment, and the
remaining monies shall be credited back to the Guest. Guest further
acknowledges that, for regular reservations, if Cancellation is received fourteen
(14) days or less prior to our Guest�s scheduled date of arrival, Guest shall
forfeit all rental monies, unless the vacation property can be re-booked for
the entire duration, in which case a Cancellation Fee in the amount of  Sixty-Five Dollars ($65.00)  or (8%) whichever amount is greater shall be withheld
from the rental monies, and the remaining monies shall be credited back to the
Guest, and that for holiday reservations commencing on or after December 15th
through January 4th, if Cancellation is received on or after December 1st, Guest
shall forfeit all rental monies, unless the vacation property can be re-booked
for the entire duration, in which case a Sixty-Five Dollar ($65.00) or (8%) whichever amount is greater
Cancellation Fee shall be withheld from the rental monies, and the remaining
monies shall be credited back to the Guest. For legal and accounting purposes,
the person placing the reservation must be one in the same as the credit/debit
card holder, and that this person is considered to be the Guest. All other
persons involved with the rental occasion are considered to be the Guest�s
invitees, and all discussion regarding reservation, cancellation, and damage
policies will be discussed with the Guest, not the Guest�s invitees. 

CLEANING FEE: 1. A non-refundable* Cleaning Fee is
required at the time of reservation, and is NOT considered to be a component of
the Advance Reservation Payment. *refundable only in accordance with our
limited Cancellation Policy. 
PROCESSING FEE: A 3% Processing Fee shall be charged for all  confirmed reservations.


SECURITY/DAMAGE AGREEMENT: 1. Guest(s)/Cardholder(s)
is/are individually and severally liable and otherwise fully responsible for
any and ALL Guest/Cardholder/Invitee caused damages incurred to the Vacation
Property(ies), including, but not limited to all adjacent structures and
premises, throughout the entire duration of their stay of occupancy. This
includes, but is not limited to intentional and /or unintentional removal of
Property Owners` (principal`s) personal property (belongings), willful and/or accidental
damage to structure(s) and premises including, but not expressly limited to any
and all fixtures, appliances and furnishings. Guests`/Cardholders` credit
card(s) shall be charged at full cost of repair and/or current replacement,
including labor and materials, removal and disposal, plus taxes and surcharges,
as applicable. 2. A Fifty Dollar ($50.00) Replacement Fee shall be charged to
Guest(s)/Cardholder(s) that fail to return any and all  Vacation Property related keys and/or gate
access cards* (*if applicable). All such costs shall be charged to the
Guests`/Cardholders` credit card(s). 3. Failure to vacate the Vacation
Property(ies) on the scheduled date of departure by our established check-out
time of 11:00 AM shall result in immediate assessment of a fee equivalent to
the sum of one (1) additional nights` rental rate, plus tax, with all such
costs being charged to the Guests`/Cardholders` credit card(s), and the
Guest(s)/Cardholder(s) and/or their invitees will be subject to immediate
eviction from the Vacation Properties. 4. Undue and/or unreasonable cleaning of
the Vacation Property(ies) immediately subsequent to the Guest`s/Cardholders`
departure shall be charged to the Guests`/Cardholders` credit card(s) as a
Additional Cleaning Charge at a rate of Fifty Dollars ($50.00) per hour, with a
one (1) hour service minimum. This applies to the premises exterior, grounds,
and hot  tubs/spas/bbq`s (if so equipped)
as well as the premises interior.

 

COMMUNITY FINES/ASSESSMENTS: Fines and/or other assessments
levied against the Property Owner (principal) due to Guests`/Cardholders`
noncompliance with established community homeowner`s association rules and
regulations will be charged to the Guests`/Cardholders` credit card(s) at cost,
plus a $10.00 surcharge payable to Mt. Baker Lodging, Inc. Guests`/Cardholders`
may, at Mt. Baker Lodging`s option, be subject to immediate eviction of the
vacation property, with complete forfeiture of any and all rental monies paid.
All Guests/Cardholders are expected to examine the Vacation Property(ies)
structures and premises to the best of their reasonable ability UPON ARRIVAL,
and to immediately report any and all damage(s) observed to Mt. Baker Lodging,
Inc. In the event of damages reported upon Guest departure, and/or unreported
damage(s), the Guest(s)/Cardholder(s) shall be charged at full cost of repair
and materials, removal and disposal, plus taxes and  surcharges as applicable.GUESTS/INVITEES PERSONAL PROPERTY: Mt. Baker Lodging,
Inc., and it`s Property Owners (principals shall not be held liable nor
otherwise responsible in any way for the Guests`/Cardholders` personal property
that is damaged, lost or stolen, and upon endorsing this Agreement,
Guest(s)/Cardholders and/or their invitees agree to forever hold harmless and
indemnify Mt. Baker Lodging, Inc., and it`s Property Owners (principals) from
any such liability/responsibility. If found; upon Guests`/Cardholders` request,
Mt. Baker Lodging, Inc., will return personal property left behind by it`s
Guest(s)/Cardholder(s) with a Handling Fee of $25.00, plus all applicable
shipping costs. Mt. Baker Lodging, Inc. can, at its option, hold property on
behalf of the Guest(s)/invitee(s) for a period of up to 30 days, after which
time all such property will be discarded.

 

CHECK-IN/CHECK-OUT PROCEDURES: CHECK-IN time is 4:00 PM
on the day that your scheduled reservation begins. Please try to schedule your
arrival at our office accordingly, as there are NO early check-ins except by
prior arrangement. Upon arrival at our office, Guest(s)/Cardholders will receive
their key(s) and gate access card(s) (if required), as well as any special
instructions or updates that may be pertinent to the Vacation Property(ies).
CHECK-OUT time is 11:00 AM (SHARP). Your cooperation in adhering to our
established check-out time will be greatly appreciated by both our housekeeping
staff and incoming guests (see rule #3 under Security/Damage Agreement). Prior
to departure, the Guest(s)/Cardholders(s) is/are expected to (a) start a
washload of laundry; bathroom and kitchen linens first (if Vacation
Property(ies) is/are equipped with a washing machine), (b) all dirty dishes,
cookware and eating utensils should be rinsed, placed in the dishwasher,  and the dishwasher should be started prior to
departure.  In Vacation Properties that
are not equipped with dishwashers, all dirty dishes should be washed, dried,
and put away in the proper location, (c) all household trash, garbage, and/or
other discarded items should be properly bagged-up so as to avoid
spillage/leakage and, (c-1) IF located in Glacier Springs, Maple Falls, and/or
Silver Lake communities, properly deposited in the refuse container located
outside the Vacation Property(ies), ( c-2) IF located in the Mt. Baker Rim
and/or Snowater condominium communities, properly deposited in the community
dumpster, (c-3) IF located in the Snowline and Snowline Lodge (condos)
communities; placed on the kitchen (vinyl/tile) floor whereupon housekeeping
will remove all refuse from the Vacation Property(ies). If the Guest(s) is/are
staying for an extended period of time within the Snowline community, Mt. Baker
Lodging, Inc., can arrange for periodic 
pick-up of all household refuse. All Vacation Properties are located in
a wooded setting in close proximity to the Mt. Baker-Snoqualmie National
Forest. Many animals abound. Therefore, under NO circumstances should household
refuse be deposited and/or otherwise left outside of the Vacation Property(ies)
(see rule #4 under Security/Damage agreement). Upon departure, all keys and
gate access cards (if applicable) are to be brought back to the Mt. Baker
Lodging, Inc., office immediately and without delay. Keys and/or gate access
cards not returned in accordance with the above shall be treated as though the
Guest(s)/Cardholder(s) remained at the Vacation Property(ies) in excess of the
scheduled 11:00 AM check-out time, and rule #3 under Security/Damage Deposits
shall apply. DO NOT leave the key(s) and/or gate pass(es) in Vacation
Property(ies) and and/or under outside doormats.

 



HOME MAINTENANCE/HOLD HARMLESS: While Mt. Baker Lodging,
Inc., and its Property Owners (principals) strive to maintain Vacation
Properties in the finest condition, no guarantees are expressed nor implied
regard suitability or fitability for any particular purpose. Mt. Baker Lodging,
Inc., does guarantee that appropriate repair and/or replacement will be
performed as soon as possible under prevailing circumstances. As such, it is
the Guests`/Cardholders` responsibility to immediately notify Mt. Baker
Lodging, Inc., of any and all difficulties that they incur during their stay so
that appropriate repairs/replacements can be scheduled and performed.
Inconveniences under which we may have no immediate control and which DO NOT
warrant any refund of rental monies include: (1) breakdown of VCRs/DVDs, hot
tubs, saunas and /or other recreational appliances/devices, (2) power outages,
(3) adverse road and/or weather conditions, (4) construction taking place in
the  area, (5) [a] vacation property(ies)
that is/are not decorated and/or otherwise accommodated to suit the Guest`s
individual/personal taste(s). All Guest(s)/Cardholder(s) and their invitees use
the Vacation Property(ies) structures and premises at their own risk. Mt. Baker
Lodging, Inc., and its Property Owners (principals) shall not be held liable
nor otherwise responsible in any way for injury to any Guest(s)/Cardholder(s)
and/or their invitees, that is caused or permitted to be caused by the
intentional or unintentional acts of said Guest(s)/Cardholder(s) and /or
invitee(s), or by the failure of structures, appliances, (including hot tubs,
saunas, and bbq`s) furnishings, and/or other equipment, whether by malfunction,
misuse, acts of God/nature, and/or are otherwise naturally occurring. No
guarantees are expressed nor implied as to the fitablity of utilities and/other
services provided to the Vacation Properties and adjacent structures and
premises.No guarantees are
expressed nor implied regarding the fitablity/suitability/compatibility of
materials utilized in the construction of the Vacation Property and/or its
contents. Mt. Baker Lodging, Inc., and its Property Owners (principals) shall
not be held liable nor otherwise responsible in any way for allergic reactions
to Guest(s)/cardholder(s) and/or invitees, caused or permitted to be caused by
materials utilized in the manufacture of the Vacation Property(ies) and/or its
contents, nor from mold and/or airborne spores, nor from pet/animal allergens,
nor from chemical agents utilized in the cleaning/maintaining of appliances,
linens, carpeting, utensils, fixtures, hot tubs, saunas, and/or to other
equipment. By written or electronic endorsement of this Agreement,
Guest(s)/Cardholder(s)/invitees hereby agree to forever hold-harmless and
indemnify Mt. Baker Lodging, Inc., and its Property Owners (principals) from
any liability/responsibility arising 
therefrom. 

OCCUPANCY LIMITS ENFORCED: Adherence to designated
Vacation Property occupancy limits is strictly enforced. Over crowding violates
local health codes and fire ordinances, and is considered grounds for IMMEDIATE
eviction from the Vacation Property(ies), with Guests`/Cardholder`s forfeiture
of any and all monies paid. NO mobile sleeping units (i.e.: travel trailers,
motorhomes, tents, and/or other RV`s etc.*) may be used at Vacation Property for
any purposes whatsoever, other than transportation to and from the Vacation
Property(ies). (*travel trailers, motorhomes, tents, and/or other RV`s etc.,
are NOT PERMITTED to be parked anywhere within the confines of the Snowline and
Mt. Baker Rim community development AT ANY TIME for any purpose whatsoever.)
Violation of designated occupancy limits may at Mt. Baker Lodging`s option;
result in immediate eviction, with complete forfeiture of any and all rental
monies paid. 

SMOKING: All Vacation Properties within the Mt. Baker
Lodging, Inc., rental program are considered smoke free. Smoking IS permitted
OUTSIDE of the structures(s) of the Vacation Properties. However, all
cigar/cigarette butts, wrappers, and/or other material must be properly
discarded. Materials found discarded about the grounds will necessitate
additional cleaning, with a one (1) hour service minimum (see Rule #4 under
Security/Damage Agreement). 

PETS: Mt. Baker Lodging, Inc., offers its
Guest(s)/Cardholder(s) (domesticated) pet friendly accommodations in SOME of
its Vacation Properties. However, many of the Vacation Properties DO NOT permit
pets of any description. It is the Guests`/Cardholders` responsibility to check
with Mt. Baker Lodging, Inc., prior to reserving, to disclose that they wish to
bring a pet(s) and to determine the availability of pet friendly Vacation
Properties. Pets found in Vacation Properties not designated for such purposes,
shall result in the Guests`/Cardholders` IMMEDIATE eviction from the Vacation
Property(ies) with the complete forfeiture of any and all monies paid.  In addition, this will necessitate additional
cleaning, with a one (1) hour service minimum (see Rule #4 under
Security/Damage Agreement). 

ENTIRE AGREEMENT: THIS AGREEMENT, WHEN COMBINED WITH ANY AND
ALL COMMUNITY RULES AND REGULATIONS, (IF APPLICABLE) CONSTITUTES THE ENTIRE
AGREEMENT. NO ADDITIONAL PROVISIONS ARE EXPRESSED NOR IMPLIED. THIS SUPERCEDES
ANY AND ALL PREVIOUS AGREEMENTS, WHETHER ORAL OR WRITTEN, EXPRESSED OR IMPLIED.
UPON MANUAL OR ELECTRONIC SIGNING, THE GUEST(S)/CARDHOLDER(S) HEREBY ENDORSE
THE FACT THAT THEY HAVE READ AND UNDERSTAND THIS AGREEMENT IN ITS ENTIRETY, AND
AGREE TO ACCEPT ALL OF ITS TERMS, CONDITIONS, AND RESTRICTIONS, WITHOUT
EXCEPTION. 

DEFINITIONS: The terms Guest`,Guest(s)`, and Guests` all
refer to the specific Cardholder whose credit card(s) was/were utilized to
secure reservations for the Vacation Property(ies) from Mt. Baker Lodging, Inc.
As such, the Guest(s)/Cardholder(s) (as defined above) is/are individually and
severally liable and otherwise directly responsible for the actions of all
members of their party including, but not limited to, family members,
associates, and invitees. All costs of accommodation including , but not
limited to, loss, damage, and/or fines are considered to be the full and
complete responsibility of the Guest(s)/Cardholder(s), regardless of whether or
not the Guest(s)/Cardholder(s) was/were actually present at such time as the
loss, damage, and/or fine(s) actually occurred. The terms `Property Owner` and
`Principal` all refer to the person(s) or entity that holds an interest of
ownership in the Vacation Property. The term `Vacation Property` and  `Vacation Properties` refers to the specific
structure(s) and premises incorporated into the Mt. Baker Lodging, Inc., rental
program that is rented to the Guest(s)/Cardholder(s), including, but not
expressly limited to all furnishing, appliances, and accompaniments.

Privacy Policy: Mt. Baker Lodging, Inc. will not
sell or share your personal information with any third party. If you have any
questions about our policies, please contact us. Thank you!
Policies
First Name		Unit Number
Last Name		Number of Nights

Mailing Address		Number of Adults
City		Number of Children
State/Province		Arrival Date
Zip / Postal Code		Departure Date

E-mail Address		Number of Pets
Last 4 digits of credit card used to make reservation
Phone # listed for credit card
Do you require or have you purchased travel insurance for this trip?
Do you agree to the terms explained above?
� 2012 \| Mt. Baker Lodging, Inc. - All rights reserved. Powered by: LiveRez.com Vacation Rental Software	Mt. Baker Lodging, Inc. PO Box 2002 / 7463 Mt. Baker Highway Maple Falls, WA 98266	Local: Fax:	1.360.599.2453 1.360.599.1000
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